Bylaws

 BYLAWS

THE LEAGUE TO AID ABUSED CHILDREN AND ADULTS, INC.

Revised November 2025

ARTICLE I - NAME

The name of the corporation shall be The League to Aid Abused Children and Adults, Inc. (dba Infinity). 

ARTICLE II - MISSION STATEMENT

The mission of Infinity is to improve lives by providing financial assistance to direct services that aid abused and neglected children and adults in Pinellas County, Florida. 

ARTICLE III - MEMBERSHIP

Anyone who is interested in the mission of Infinity shall be eligible for membership.

Section 1. Classifications: Members shall be classified as follows: 

A. Active Members shall be entitled to vote and to hold office. Anyone who has paid current year dues shall be considered an Active Member.

B. Life Members shall enjoy all the privileges of active membership. Life Membership is now closed. All Members heretofore holding Life Memberships, shall remain Life Members. 

ARTICLE IV - ANNUAL DUES AND FEES

Section 1. Annual Dues: All dues and fees shall be remitted online or by check to the Treasurer or Assistant Treasurer. Dues are non-refundable and non-transferable. 

Annual dues for Members shall be due and payable by September 1. Dues not received by September 30 shall be considered delinquent. If dues are not received by December 31 a member shall be deemed as inactive and her membership shall be removed from the Membership Directory. 

Section 2 Dues Increases: The Board shall approve periodic Dues increases based on increases in operating expenses to ensure that no funds raised are used for Infinity’s organizational expenses. Members must be notified at least 60 days prior to any increase. Members who have previously paid current year’s dues are exempt from increases until the following year.

ARTICLE V - OFFICERS

Section 1. Elected Officers: Elected officers shall be President, Development Vice President, Membership Vice President, Programs Vice-President, Recording Secretary, Treasurer, and Assistant Treasurer. 

Section 2. Term of Office: Officers shall be elected for a term of one year. They shall assume their respective office at the time of installation. Any officer shall be eligible to succeed in the same office only once, except for the Treasurer who may serve up to four terms which do need to be consecutive. An Officer shall hold only one elected office at one time and may not hold another position on the Board of Directors while in office.

Section 3. Vacancies: In the event a vacancy occurs in the office of President, the Development Vice President shall succeed to the office for the unexpired term. Vacancies in all other elective offices shall be filled for the unexpired term upon recommendation of the President and approved by the Board of Directors. 

Section 4. Duties of Officers: All officers shall perform the duties prescribed in these Bylaws. 

A. The President shall: 

1. be the chief executive officer of Infinity; 

2. preside at all meetings of Infinity, of the Board of Directors, and of the Executive Committee; 

3. appoint a Chair for each Standing and Special Committee, except for the Nominating Committee and committees specified in these Bylaws, subject to the approval of the Executive Committee. 

4. be ex officio member of all committees, except the Nominating Committee. 

5. appoint a Financial Oversight Chair and, when necessary, a Secretary Pro Tem; 

6. be custodian of the Corporate Seal and of all records and papers of Infinity, except those pertaining to others for current activities; With the Records Chair, ensure that all required records and documents are stored in Infinity’s official records as outlined in the Policies and Procedures manual at the end of each fiscal year and 

7. present a summary of the Annual Report to members in person or by email. 

8. appoint a Parliamentarian if she deems it necessary; Should the President decide to appoint a Parliamentarian; the Parliamentarian will designate the parliamentary authority to be used. 

B. The Development Vice President shall: 

1. assume the duties of the office of President in the absence or disability of the President; 

2. oversee all fundraising, present to the Board of Directors recommendations for raising funds for Infinity, implement recommendations approved by the Board of Directors.

3. apply for all charitable solicitation and other permits, if needed, from governmental entities for each fundraising event, and report the results of fundraising events to the Board of Directors at least thirty (30) days prior to the close of the fiscal year. The report shall also identify key drivers of success and opportunities for improving the event. 

4. The Development VP shall maintain a master list of event supplies and materials and submit a copy to Infinity’s official records at the end of the fiscal year.

C. The Membership Vice President shall: 

1. assume the duties of the office in the absence or disability of the President and the Development Vice President; and 

2. track dues and fees, and maintain an updated membership roster;; send notices, by September 30, to members whose dues are delinquent; send letters of delinquency to members whose dues have not been received by December 31 of the following fiscal year; maintain records of membership status. 

3. Order name badges for New Members

4. Welcome New Members. The Membership VP shall chair the New Member Orientation committee.

D. The Programs Vice President shall: 

1. assume the duties of the office in the absence or disability of the President, the Development Vice President, and the Membership Vice President; 

2. arrange for appropriate speakers or entertainment for the monthly general membership meetings and submit the years’ tentative schedule of programs for approval by the Board of Directors, inform all speakers that directly soliciting the general membership audience for individual or corporate monetary or in-kind support is prohibited. They shall inform a speaker, who is allowed to sell items at the General Membership Meeting, that they must direct the proceeds of a sale, in part or whole, to Infinity. 

E. The Recording Secretary shall: 

1. record the minutes of all meetings of the membership, of the Board of Directors, and of the Executive Committee. 

2. furnish a copy of the minutes to the President following each meeting. 

3. distribute minutes to the Board of Directors and Committee Chairs after they are approved by the President. Upload Minutes to Infinity’s records storage system per the records retention policy outlined in the Policies and Procedures manual.

4. receive and file all written reports; and 

5. furnish copies of the minutes of all meetings when requested by any Member.

F. The Treasurer shall: 

1. be the chief financial officer of Infinity; Treasurer is responsible for ensuring that Infinity’s funds are managed prudently and spent wisely in order to maximize monies available for charitable donations that support Infinity’s mission. This includes overseeing budgets, monitoring expenditures and implementing financial controls to avoid excessive or wasteful spending.

2. assist in familiarizing the Assistant Treasurer with the procedures and bookkeeping practices of Infinity. 

3. receive and deposit all funds to the account of Infinity in a financial institution approved by the Executive Committee. 

4. sign checks for the disbursement of funds; 

5. disburse funds for approved Infinity expenses after a detailed receipt has been submitted to the Treasurer. All reimbursable expenses must be pre-approved by the Board of Directors within an organizational or event budget; Unbudgeted expenses over $500 may be disbursed with approval by the Finance Committee. Unbudgeted expenses over $2,000 may be disbursed with approval by the Board of Directors.

6. keep current financial records including ensuring copies of all required and relevant financial and tax records are uploaded to records storage system at the end of each Fiscal Year in accordance with the records retention policy outlined in Infinity’s Policies and Procedures manual.

7. maintain a separate account sheet on each fundraising event; Maintain a separate Operating Budget to track dues and non-fundraising organizational expenses.

8. report the financial status of Infinity to the Board of Directors on a monthly basis and, when requested to the Executive Committee; 

9. submit a copy of each financial report to the President; 

10. pay all approved outstanding indebtedness of Infinity before the end of the fiscal year; 

11. provide the incoming President with a yearend report; 

12. furnish all related bank statements, copies of deposits, reports, and other pertinent records as required to an internal Financial Oversight Committee as soon as possible after the close of the fiscal year; 

13. deliver all books, records and reports to their successor and upload to official Infinity document records system in accordance with the process outlined in the Policies and Procedures manual following receipt of completed letter confirming review by the Financial Oversight Committee; 

14. obtain the standard bank signature cards before the close of the administration for the signatures of those incoming officers as required by the financial institution; and 

15. serve as Chair of the Finance Committee. 

G. The Assistant Treasurer shall: 

1. with the assistance of the Treasurer, become familiar with the procedures and bookkeeping practices of Infinity; 

2. assist the Treasurer in the performance of the office as requested by the Treasurer and the President; 

3. Oversee development and management of fundraising event budgets and serve as advisor to the Event Chair and Development Vice-President. The Assistant Treasurer shall provide training on the event financial management process, outlined in the Policies and Procedures manual, to the Event Chair and Committee members and ensure compliance. 

4. Approve unbudgeted event expenses as well as reallocation of approved event budget funding under $500. The Assistant Treasurer shall bring any budget changes and additional spending requests to the Finance Committee.

5. sign any checks for the disbursement of approved funds in the absence of Treasurer. Countersign any checks over $1,000; and 

6. perform all duties of the office in the absence of the Treasurer. 

Section 5. Each Officer shall: 

A. Be a member of the Board of Directors and of the Executive Committee.

B. Report as needed or requested to the Board of Directors.

C. Maintain a file pertaining to the duties and activities of the office including copies of written reports, passwords, and other pertinent information for the edification of those succeeding to the office. Conduct at least one training meeting with their successor and as many as necessary to ensure a full understanding of the role. Serve as an ongoing advisor to their successor. 

D. Submit a written annual report to the President prior to the annual meeting and to Recording Secretary at the annual meeting and upload it to the Infinity’s Records Storage system.

ARTICLE VI - NOMINATIONS AND ELECTIONS

Section 1. Nominating Committee: 

A. Members

1. The Nominating Committee shall consist of five (5) members: Infinity’s immediate past President who shall serve as Chair and four (4) members to be selected from the general membership at the November meeting. 

2. The Committee shall be active from November to March

B. Eligibility 

1. To be eligible to serve on the Nominating Committee, a member shall have been active in Infinity for at least one year. 

C. Duties 

1. The Nominating Committee shall nominate one (1) candidate for each office to be filled.

2. The Committee shall consider the candidacy of members whose names have been submitted by members of Infinity before January 15. Members may also submit their own names to the nominating committee. 

3. The Committee shall confirm that candidates shall have consented to serve, if elected. 

4. To be eligible for consideration, candidates shall:

a. agree to disclose leadership positions in and commitments to other organizations to the Nominating Committee, including all fundraising obligations.

b. Disclose any actual or potential conflict of interest as outlined in Infinity’s Conflict of Interest Policy outlined in the Policies & Procedures manual. 

c. does not have a felony or embezzlement conviction.

5. The slate shall be submitted to the Board of Directors at its January meeting.

6. A copy of the slate shall be submitted to the Newsletter Chair to be published in February newsletter. 

7. The Chair shall report at the election meeting at the March general membership meeting. 

D. Vacancies 

In the event a vacancy occurs on the nominating committee, the nominating committee shall fill that vacancy for the length of the unexpected term upon the nominating committee’s approval. 

Section 2. Officer Elections: 

A. Election of officers shall be held at the March General Membership Meeting. 

B. Nominations may be made from the floor at the March General Membership Meeting with the consent of the nominee. 

C. If there is more than one (1) nominee for an office, that election shall be by ballot, a majority (50.1%) of the votes cast being necessary for election. 

D. No member shall be on the ballot for more than one office. 

E. There is no automatic succession of officers. 

ARTICLE VII - REGULAR AND SPECIAL MEETINGS

Section 1. Regular General Membership Meetings:Regular General Membership Meetings of Infinity shall be held on the third Tuesday of each month, September through April, unless otherwise ordered by the President with the approval of the Board of Directors. 

Section 2. Special General Membership Meetings:Special General Membership Meetings may be called by the President, or by the Board of Directors, or they may be called upon written request by ten (10) members of Infinity. The purpose of the meeting shall be stated in the call. 

Section 3. Election Meeting: The election meeting shall be held at the regular General Membership Meeting in March. Only members shall be allowed to vote at the Election Meeting. 

Section 4. Annual Meeting: The regular General Membership Meeting in April shall be known as the Annual Meeting, and shall be for the purpose of: 

A. Presenting a condensed summary of the President’s Annual report.

B. Installing the newly elected officers for the upcoming Fiscal Year.

C. For any other business that may arise. 

Section 5. Notice: At least ten (10) days’ notice in writing by newsletter, or by email , shall be given for all Regular and Special General Membership Meetings of Infinity.

Section 6. Quorum: Fifteen (15) members shall constitute a quorum for all Regular and Special General Membership Meetings of Infinity. 

Section 7. Voting: At any meeting of general membership, the membership shall be entitled to cast votes. All elections of the Officers shall be by ballot, unless dispensed with, and by majority vote of the members present at the specific meeting. Under special circumstances pursuant to Article XIV members may cast email votes.

ARTICLE VIII - BOARD OF DIRECTORS

Section 1. Membership: The elected officers of Infinity, the Immediate Past President, and the chairs of all Standing and Special Committees shall constitute the Board of Directors and shall consist of not more than thirty (30) members. 

Section 2. Duties: The Board of Directors shall have general supervision of the affairs of Infinity between its business meetings, make recommendations to Infinity, and shall perform such other duties as are specified in these Bylaws. 

Section 3. Fiduciary Duties: The Board of Directors shall exercise final approval of operating and event budgets. All receipts and reimbursements of unbudgeted expenses over $1000 must meet with approval of the Board of Directors. 

Section 4. Meetings: The Board of Directors meetings shall be called by the President prior to the General Membership Meetings, September through April. The general membership shall be informed of the meetings scheduled for the year through the newsletter prior to the September meeting. Special Board of Directors meetings may be called at any time by the President, or upon request of ten (10) members of the Board of Directors. 

Section 5. Reports: Each member shall report to the Board of Directors on the activities of the office or committee, including a financial report, if applicable, or shall advise the President, in advance, if no report is to be given. A written summary report shall be submitted to the President prior to the Annual Meeting for inclusion in the President’s Annual report.

Section 6. Absences: Three (3) consecutive, unexcused absences from the Board of Director meetings shall subject the member to removal from the Board of Directors. Anticipated absences shall be reported to the President. The President reserves the right to excuse standing and special committee chairs from Board of Directors Meeting attendance for the fiscal year. 

Section 7. Ethics: Any member of the Board of Directors betraying the confidentiality of the business transpired may be subject to removal from the Board of Directors. Removal of a member shall be effected by a two-thirds (2/3) vote of the Board of Directors by ballot. 

Section 8. Quorum: Ten (10) members shall constitute a quorum for any regular or special meetings of the Board of Directors. 

ARTICLE IX - EXECUTIVE COMMITTEE

Section 1. Membership: The elected officers of Infinity shall constitute the Executive Committee. 

Section 2. Duties: The Executive Committee shall have general administrative supervision between meetings of Infinity’s Board of Directors, and shall make recommendations to the general membership, and shall perform such other duties as are specified in these Bylaws. The Executive Committee shall be subject to the orders of Infinity’s Board of Directors and of Infinity, and none of its acts shall conflict with any of the action taken by either. 

Section 3. Meetings: The Executive Committee shall meet at the call of the President or upon request by five (5) members of the Committee. The meeting may be held by telephone. 

Section 4. Quorum: Five (5) members shall constitute a quorum for any Executive Committee meeting. 

ARTICLE X - FINANCE

Section 1. The Finance Committee shall be composed of the Treasurer as Chair, the Assistant Treasurer, Financial Oversight Committee Chair, current President and immediate Past-President. The Treasurer may appoint other members as needed.

Section 2. The Finance Committee shall propose an operating budget for recommendation to the Board of Directors for approval on or before the October Board and General Membership Meeting. 

Section 3. Spending requests not supported by the budget shall be submitted for approval as outlined by the Policies and Procedures manual. 

Section 4. All monies raised by any individual or group shall be remitted to the Treasurer. The Treasurer will automatically and timely disburse funds within approved budgets after a detailed receipt and expense reimbursement form has been submitted per the process outlined in the manual. 

Section 5. The Finance Committee shall meet at the call of the President or Treasurer. 

ARTICLE XI FUNDRAISING

Section 1 Classifications: Fundraising events shall be classified as follows:

A. Infinity Events: Infinity fundraising events are planned and executed by an event committee and overseen by the Development Vice-President and Assistant Treasurer with proceeds benefiting Infinity’s beneficiary agencies. All events must be approved by the Board of Directors and must be planned and executed in accordance with the Policies and Procedures manual.

B. Third Party Events: A third-party fundraising event is when a business, organization or individual plans and hosts an event that benefits Infinity. The event is to be planned and executed independently of Infinity. All third-party fundraiser events on Infinity’s behalf must be carried out in a manner consistent with the regulations of the IRS and the State of Florida Department of Agriculture / Consumer services and in accordance with the policies outlined in Infinity’s Policies and Procedures manual.

Section 2: Disbursement of Funds Raised

A. Except for Dues and the Discretionary Fund, all funds raised or received by Infinity, will be divided among those social welfare agencies chosen by Infinity and approved by the Board of Directors.

B. The Board of Directors may elect to set aside a Discretionary Fund of no more than $5,000 to be distributed to other organizations that aid abused or neglected individuals as exceptional one-time gifts. All such gifts must be approved by the Board of Directors. Funds may not be used for tickets for other organizations’ fundraising events. Any money allocated to the Discretionary Fund that is unused at the end of the Fiscal year will be distributed to Infinity’s designated fundraising beneficiaries.

Section 3. Recommendations from any member suggesting other beneficiaries of funds from Infinity shall be referred to the Board of Directors for approval and recommendation to the membership. Final approval by the membership shall require a 2/3 (66.7%) majority vote of eligible members present. Members employed by, or serving on the board of, those social welfare agencies chosen by Infinity or being proposed for consideration are not eligible to vote. 

ARTICLE XII - STANDING AND SPECIAL COMMITTEES

Section 1. Standing Committees: There shall be the requisite number of Standing Committees as deemed necessary to carry out the object of Infinity and to conduct its business. Chairs shall be appointed by the President.

A. Each Chair shall: 

1. be a member of the Board of Directors. 

2. appoint members as necessary to carry out the duties of the respective committees. 

3. notify the President if unable to attend a meeting; 

4. report as needed or when requested at the meeting of the Board of Directors ; 

5. provide passwords, instructions and other pertinent information for the edification of succeeding chairs; and 

6. submit a written annual report due one (1) week prior to Annual Meeting, one (1) copy of which shall be submitted to the President, one (1) copy of which shall be submitted to the Recording Secretary, and one (1) copy of which shall be placed in a file for the succeeding Chair. 

B. There shall be the following Standing Committees: 

1. Luncheon: The Luncheon Chair shall manage all meeting reservations including tracking payments and coordinating meal selection with the Yacht Club, or any other general meeting site. The chair shall have a committee responsible for welcoming and checking-in attendees and ensuring all lunch payments have been received. The Luncheon Chair shall ensure that Lunch fees fully offset the cost of the meal unless otherwise approved. The Luncheon Chair shall provide a report to the President and Treasurer after each lunch summarizing the number of attendees and expenses vs. revenues. The Luncheon Chair shall identify attendees who received complementary lunches such as guest speakers.

2. Newsletter: The Newsletter Chair shall be responsible for compiling and editing written articles from officers and chairs and during Infinity’s fiscal year, and at any other time as requested by the President. The newsletter should include the place, time, and date of Board of Directors and General Membership Meetings, announcements of any activities, new members and news of interest to Infinity. Chair shall set and communicate deadlines for content submission to ensure newsletter is completed in time to send out at the beginning of each month. Chair to send final newsletter to Email Communications Chair for distributionTh in a timely manner after it has been approved by the President. 

3. Email Communications: The committee shall keep membership informed of Infinity news and events in a timely manner through ongoing email communications including sending monthly newsletters, and luncheon reservation reminders. All requests for email communications should be pre-approved by the President. In addition, the chair is responsible for maintaining member contact information in the email database file. 

4. Digital Communications & Publicity: The Digital Communications Chair will oversee Infinity’s website, social media presence. The Committee shall maintain Infinity’s website, updating it as needed and directed by the President or Development Vice-President. The committee shall promote Infinity events and activities and help build awareness for Infinity’s mission and our partner agencies through social media and other digital platforms. The Digital Communications chair may appoint committee members to oversee specific platforms.

5. Records. The Records Chair shall be responsible for maintaining the records of Infinity in an organized manner that allows records to easily be retrieved . The Records Chair will ensure that all Officers and Committee Chairs upload documents in accordance with Infinity’s Records Retention Policy outlined in the Policies and Procedures manual. The Records Chair will also delete outdated documents based on the timing specified in Infinity’s Record Retention Policy on an annual basis. 

6. Directory: The Directory Chair shall be responsible for maintaining the membership directory and making it available to members digitally or in print. 

7. Nominating: Committee responsibilities are outlined in Article VI

8. Finance: Committee responsibilities are outlined in Article X

9. Financial Oversight: The Financial Oversight Chair shall, at the end of each fiscal year, review the Infinity books, bank statements, expense receipts, investment accounts, and all statements and records to ensure proper accounting procedures. The Chair will also serve as liaison with any outside accounting firm which Infinity may engage from time to time as needed for tax purposes. The Financial Oversight Chair will be a member of the Finance Committee. The Chair may appoint additional Financial Oversight Committee members as needed.

10. Correspondence: The Correspondence Chair shall

a. Send thank you notes to donors along with tax receipts as needed or requested as outlined in the Policies and Procedures manual. Send additional thank you notes as directed by the President. 

b. Compile a list of donors and upload to storage system to be part of Infinity’s official records at the end of each fiscal year per the Policies & Procedures manual.

c. Mail sympathy and condolence cards to members and arrange for floral deliveries as directed by the President.

B. The President can name new standing committee chairs as needed.

Section 2. Special Committees:

A. Chairs of Special Committees shall be appointed by the President, as deemed necessary, with the approval of the Board of Directors. 

B. Fundraising and Event Committees: All fundraising committees shall be considered Special Committees. Chairs of fundraising and other event committees shall plan and execute events within accordance with the processes outlined in the Policies & Procedures Manual. Direction and decisions of the President, Development Vice-President, Treasurer, Assistant Treasurer and/or Board in matters that impact and reflect on Infinity such as spending and branding supersede those of the Event Committee chairs. 

ARTICLE XIII - BOOKS AND RECORDS

The books, records, and papers of Infinity shall, always, during reasonable business hours, be subject to inspection by any member. Records must be held and shared in accordance with the records storage and retention policy outlined in the Policies and Procedures manual.

ARTICLE XIV – AMENDMENTS

These Bylaws may be amended or revised upon recommendation of the Board of Directors. The Bylaw Committee will be formed at the request of the President and will recommend revisions to the Board of Directors for review and approval by the majority of the Board. Once approved by the Board of Directors, amendments must be submitted in writing to all members at least ten (10) days prior to voting at a Regular or Special Membership Meeting or using an electronic voting method. In order for the By Law amendment to be approved, it must receive a majority (50.1% or more) of the votes cast with the exception of changing Infinity’s fundraising beneficiaries as specified in Article XI, Section 3

RESOLUTION

Resolved, that the Bylaws Committee shall be authorized to correct article and section 

designations, punctuation, and cross references, and to make such other technical and confirming 

changes as may be necessary to reflect the intent of the members. 

Voted and adopted by Infinity Membership on 11/18/2025